Grade Submit in Brightspace (PNW Only)

This is the full Grade Submit Guide. Follow the instructions below to submit your Brightspace grades to Banner.

Important notes 

• This tool is NOT supported for use in Safari.  

• ONLY letter grades can be sent to Banner.  

• Once you push Final Grades, navigate to your myPNW Portal to ensure grades were sent to Banner successfully. 

• The Grade Scheme Symbol must be released to Student View. 

Step 1: Ensure You Have Letter Grades to Push 

The Grade Submit tool can send letter grades to myPNW/Banner from a pre-existing grade column in Brightspace: Final Calculated Grade or Adjusted Grade column. You can also create columns named Final Grade or Midterm Grade. Read about each column type below to learn which may be best for you. 

• Final Calculated Grade 

• This type of grade item is present in every course. It automatically calculates a students final grade by adding in the points they earned for each activity and dividing that by the total points possible.  

• Only letter grades can be sent to Banner. Therefore, in order to submit grades from this column into Banner, you must apply a letter grade scheme. Apply the “Generic Letter +-” scheme to your column or create and apply a new scheme. 

• Final Adjusted Grade 

• This column allows you to adjust the calculated grade for each student. To learn more about the Final Adjusted Grade, view this guide. 

• Only letter grades can be sent to Banner. Therefore, in order to submit grades from this column into Banner, you must apply a letter grade scheme. Apply the “Generic Letter +-” scheme to your column or create and apply a new scheme. 

• Final Grade  

• This grade item is not automatically present in every course. You can create a text entry Final Grade column by following this guide.  

• You can type letter grades directly in this column. This grade item type is ideal if you have students who have earned an FN because you can write in the letter grade each student earned.

• Midterm Grade 

• Just like the Final Grade Column, the Midterm Grade column is not automatically present in every course. You can create a text entry Mid Term grade by following this guide.  

• Text entry grade columns are ideal because you can write in the letter grade each student earned. FN grades can also be entered into this type of column. 

Step 2: Access the Grade Submit Tool 

• Once you have a grade column with letter grades to submit (Final Calculated, Final Adjusted, or one you created), click on the Course Tools link in the navbar and choose the Grade Submit Tool. 

Step 3: Choose a Grading Period and Column to Submit 

• Select whether you would like to push Midterm or Final Grades.

• Choose the column you would like to use.

  • Once you choose a column, grades will populate into the tool under the Brightspace column. If you do not see any grades, ensure you have chosen the correct column and that its name matches the option in the Select Grade Column list.  

    • Note: Grades from a Grade Item named “Final Grades”, for example, will not appear. The name must exactly match the options in the drop down menu. 

Step 4: Select All Students  

• Once you have chosen a column to submit, you will see grades from that column populate into the grade submit tool. If you have previously submitted grades to Banner, you may see a grade in the banner column as well: 

Step 5: Enter Last Accessed Dates for any students who received an FN  

• You may have students who earned an FN grade. In this case, you will need to enter the last date the student attended the course. This is defined as the last date the student attended class, submitted an assignment, took a quiz, participated in a discussion or received a grade. If your Brightspace course has activities, you may find this information in the Course Progress Area.  

• Note: The Last Accessed field will only be editable for students who have an FN grade: 

Step 6: Push Grades to Banner 

• Once you have selected the grade column you would like to submit and have entered any FN dates, you can send the grades to Banner.  

• Press the Submit button to push grades to Banner 

Step 7: Check Banner to Ensure Grades Were Submitted Accurately  

• Log into Banner and verify that your final grades have been pushed successfully.

Errors and Solutions 

Here is a list of errors you may see when submitting grades from Brightspace to Banner and the reasons why these errors occur. 

Pop Up Errors 

Error: Select Grades to Submit 

• Causes: No grades were selected when the Submit Grades button was pressed. 

Error: You Must Supply a Date with an FN Grade 

• Causes: One or more students with an FN grade did not have their last date of attendance recorded. 

• Solutions: Scroll through the grades and ensure each student with an FN has a last date of attendance recorded. If there are multiple pages of student grades, make sure you check each to ensure any FN grades also have a last date of attendance.  

Error: Faculty Banner Id is invalid. 

• Causes: You are not assigned to the course as an instructor in Banner. You may have been added to the course directly in Brightspace. Because of this, Banner does not recognize your connection to the course. 

• Solutions: Request your Department Secretary add you to the course in Banner as an instructor.  

Error: Faculty do not have rights to assign midterm grades. 

• Cause: The section you are trying to push grades for may not be a gradable section.  

• Solution: Ensure that the course you are in is a gradable section by connecting with the registrar’s office. Many labs for example are not gradable.  

Individual Student Errors 

Failed: Last attendance date must be between section start date and section end date 

• Cause: When you give your student an FN grade (indicating they earned an F grade and did not attend the course for the entire semester) you must also provide a last date of attendance. If this date is beyond the date for the course in Banner, you will receive this error.   

• Solution: Update the last date of attendance. 

Failed: The Final Grade “ “ is not valid. 

• Cause: Only certain letter grades are valid. These include A+, A, A-, B+, B, B-, C+, C, C-, D+, D, D-, F+, F, F-, I, W and FN. If you enter any letter other than these options, you will encounter this error. 

• Solution: Replace letter grade with valid option. 

Failed: Student enrollment does not exist or is inactive. 

• Cause: The student is currently enrolled in the Brightspace course, but is not enrolled in the course in Banner. Because of this, Banner cannot accept grades for this student.  

• Solutions: Review your roster on Banner and reach out to the registrar for assistance if needed.   

Miscellaneous Errors 

Error: No grade column found named: final grade 

• Causes: There is no grade column named Final Grade. You may have not yet created a column named Final Grade or your column is named Final Grades or another different name. 

• Solutions:  

• Create a grade column named “Final Grade” This guide explains how to create a grade column.  

Or 

• Return to the grade book and click the down arrow next to your Final Grades Column and choose Edit. Change the name of the grade column to “Final Grade”