ITEA-PC-Implement Contract Compliance

20%

Status

Open [In Process]

20% complete, updated on Fri 7/18/25 3:21 PM by Jennifer Stokes

Changed Percent Complete from 10% to 20%.
Completed to date: 

  • Demo of Contract Compliance
  • Discovery of system options
  • Test basic contract setup
  • Test invoice against contract
  • Test PO against contract
Next steps:
  • Complete setup of live examples
  • Make and document all business decisions in order to write final business process
  • Make and document any configuration or template changes
  • Understand reporting
  • Change management
  • Training

Timeline:
July 18-Aug 8
  • Focus on Release Contracts
    • Make and document all business decisions
    • Make and document all configuration changes required
    • Make and document all template updates required
    • Understand reports available
August 13-29
  • Focus on non-release Milestone Contracts
    • Make and document all business decisions
    • Make and document all configuration changes required
    • Make and document all template updates required
    • Document changes to invoicing process
    • Understand reports available
September
  • Change Management & Training
    • Include additional staff from buyer group for training and business process changes
    • Include AP staff for invoice process changes
    • Refine business processes
    • Document use case criteria for new process
  • Reporting
    • Determine how to handle contract-based reporting
October
  • Obtain approval to implement new business process
  • Move all configuration and template changes to production. 

Details

Dates
Sun 6/1/25 - Fri 10/31/25
Acct/Dept
WL IT Business Solutions Reporting (68060000)
Service
Professional Services & Consulting / Project Management
Type
Information Technology / IT Project
Health
Green - On track
Portfolio(s)
Created
Mon 11/25/24 11:22 AM
Modified
Fri 7/18/25 3:21 PM

Description

Configure Contract Compliance module in SAP Ariba and verify integration with Ariba Buying and Invoicing (ability to link a PO to a contract). Once fully configured, Procurement Sourcing team will enter at least 1 contract per contract type identified within scope, in the production environment. A method of reporting to show compliance tracking (eg contract utilization rates) will be developed.

Intangible Benefits

Cost Savings: Increased compliance leads to better pricing adherence
Optimization: Automated reporting and enforcement of compliance with contract terms
 

Manager

Sponsor

Stakeholders (7)

DF
Dylan Ford
Strategic Sourcing Analyst
Responsible, Consulted
SME
Mon 5/19/25 1:45 PM
JB
Jayme Baker
Procurement, Director
Responsible
Sourcing SME
Thu 3/13/25 9:58 AM
LZ
Leanna Zeller
Category Analyst
Responsible, Consulted
SME
Thu 5/22/25 3:20 PM
MK
Madhuri Kulkarni
Director of Enterprise Applications
Informed
Roadmap
Thu 5/22/25 3:21 PM
PH
Pamela Hancock
Accounts Payable Assistant
Consulted, Informed
AP
Tue 6/24/25 11:22 AM
TS
Terry Schroeder
Senior Manager, IT Business Analysts
Informed
Roadmap
Thu 5/22/25 3:20 PM
WB
Whitney Beutel
Director of Business Operations and Admi
Consulted, Informed
AP
Tue 6/24/25 11:22 AM