The One-Time Vendor process eliminates the need to set up new vendors in SAP. All submissions must include supporting documentation.
Note: Honorariums/fee for services are taxable and cannot be processed in the One-Time Process. Also, prospective employee travel reimbursements that include expenses for another person traveling with them must be paid using t-code ZV60 (using the invoice payment form).
Accounts Payable will process payments via check and ACH only; we will not process wire payments for One-Time Vendors.
The following are approved for the One-Time Vendor payment Process:
- Refunds from North Central Nursing Clinic
- Refunds to Customers of the Vet Hospital
- Refunds of Indiana State Chemist fees
- Prospective Employees Travel Reimbursements; this only applies in reimbursing the prospective employee and does not include another person(s) traveling with the prospective employee.
- Athletic Summer Room/Board Stipends
- Refunds of Scholarship Funds from Bursar offices
- Purdue Event Cancellation – Customer refunds (if due to COVID, use Covid, One-Time Spreadsheet)
- Event Registration refunds
- Capstone in Nursing Project Supply Reimbursement