Title: How to Share an Outlook calendar with other people
Environment: Microsoft Outlook (Windows, Mac, or on the web)
Note: Please consider using a Shared Mailbox/Calendar to share a calendar with co-workers instead of creating a personal calendar and sharing it with co-workers. Sharing personally created calendars with others can be problematic when the user who created the personal calendar leaves the organization and their mailbox and all personal calendars created get deleted. This results in everyone who the personal calendar was shared to loosing access to the shared calendar. To have a shared mailbox/calendar created, please click on the "Purdue IT Request" button to the right to create a ticket.
Solution:
Note: This article points to the solution available from Microsoft’s online support center.
Use the steps below if you are using the Classic Outlook desktop client:
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Open Outlook
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Select Calendar
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Choose a calendar to share.
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Right-click on the calendar name and select Sharing Permissions.
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Select Add, make sure the Global Address List is selected for the Address Book, search for the user to share your calendar with, select the user from the search results, and select Add.
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Select OK and you'll see the added user/s with a default permission level.
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Choose a name, select the access level to give, and select OK
Use the steps below if you are using the New Outlook desktop client or Outlook Web App (OWA):
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Open Outlook
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Select Calendar
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Choose a calendar to share.
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Right-click on the calendar name and select Sharing and Permissions.
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Enter the name or email address of the user you want to share your calendar with, select the user from the search results, select the permission level you want to give the user, and select Share.
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Select X to close the Sharing and Permissions window.
For more details: Go to this link from Microsoft Support: https://support.microsoft.com/en-us/office/share-your-calendar-in-outlook-2fcf4f4f-8d46-4d8b-ae79-5d94549e531b