Receiving an email titled "HR Change Report"?
Background:
People who have been identified as someone who deals with websites for their unit/school/department/organization, likely as an RDB administrator, receive an emailed report every two weeks or so that lists new hires, changes in titles, or terminations.
1st pass of fields we’re sending out: campus_code,campus,department_code,department_name,action_date,changed_date,name_sort,personnel_action_type_name,action_category,reason_for_action,employee_class,employment_status,position_id,position_title,job_id,job_title,career_stream_code,career_stream_name,job_family,job_sub_family,employment_type,time_profile
Please let Purdue IT know if you have any questions.
The format of the email will be as follows (with an attached CSV file pertaining to your department)
Sent: Wednesday, March 23, 2022 1:33 PM
Subject: Preview: HR change report for Wednesday, March 23
As requested, attached is the HR changes for the department 'X' on Wednesday, March 23.
Purdue IT
What do I need to do with this information?
If you are an RDB administrator:
First, check on new hires and terminations.
Second, check on transfers, and see if their position title has changed - if so, it likely needs to be updated in the RDB.
When updating the information in RDB, see what other folders the person is in - especially faculty. If titles have changed, let the other RDB administrators know. If people are leaving, let (individual TBD) know, so they are removed not only from your School but also at the College level.
If you are a Purdue IT Staff:
First, check for future hires, see if they have Purdue and/or Engineering accounts, reach out to their supervisor as listed in SAP, and act on as needed.
Second, check on terminations - check with the Business Office to see if they are real terminations.
Reach out to the supervisor, see if an R4P is needed.
Work on transferring email and files for their successor
Finally, get the account archived from Engineering (task to Linux via TDX, asking for account archival, and removal from Mailman and groups)
Background information about the feed processes and notifications: https://engineering.purdue.edu/ECN/Support/KB/Docs/ECNHR2Feed (restricted KB)