Can I scan or copy documents using the Purdue IT Learning Spaces printers?

Overview

This article provides step-by-step instructions for scanning or copying using a Purdue IT Learning Spaces printer.

Instructions

Scanning to email, scanning to USB, or copying documents can be done on large, black and white Purdue IT Learning Spaces printers available in these library locations:  Hicks Undergraduate, HSSE, Mathematical Sciences, Parrish Library of Management & Economics, Veterinary Medical Library, and the Wilmeth Active Learning Center.

In order to access functions on the printer, such as scanning and copying, you must sign in.

1. The printer will show this message screen by default.  In order to get to the login screen, press the 'OK' button in the bottom right-hand corner.
   
    
2. This screen is what is displayed after selecting 'OK'.  To finally get to the login screen, select 'Sign In' from the upper left-hand corner.
   
    
3. After selecting 'Sign In', the PaperCut login will appear.  Enter your Purdue Career Account username and password, then select 'Log In'. 
   
    
4. Once logged into the printer interface, you should see a menu of functions.
   
    

Scanning Documents to Email

1. Select the 'Scan' icon from the menu.
    
2. The following screen will display your email information and scan settings.  Ensure that your email information is correct and scan settings are set as desired.  If you have more than one page to scan, make sure to check the box next to 'Prompt for more pages'.
   
    
3. Place the paper on the glass and then select 'Start' from the bottom right-hand corner.
    
4. Once the first page is scanned, the following screen will appear.  It gives you the options to 'Scan next page', 'Scan new document', or 'Finish'.
   
    
5. Selecting 'Finish' will email the scanned pages to you.
    
6. Log out when you are done.
    

Scanning Documents to a USB Drive

1. Select 'Scan to USB Drive' from the menu.
    
2. Make sure the USB drive that you are using is inserted to the left of the user interface.
    
3. Specify the USB you are saving your scanned document on under 'Destination'.  You are welcome to rename the document under 'File Name'.
    
4. When you are ready to scan, place the document on the glass and touch the right side of the screen per the prompt.
   
    
5. The following prompt after the initial scan will display the preview on the right half of the screen.  If you want to scan more pages, select the icon that has been outlined in red.
   
    
6. When you are finished scanning pages, make sure a destination has been set and select 'Save'.
    
7. Log out and remove your USB device.
    

Copying Documents

1. Select the 'Copy icon from the menu.
    
2. On the following prompt, specify if the original document is one- or two-sided and if the finished document is one- or two-sided.
   
    
3. Place the paper on the glass and touch the right side of the screen to begin the scan.
    
4. When the scan is complete, a preview will appear on the right side of the interface.  If you want to scan more pages, select the icon outlined in red.
   
    
5. When you are finished scanning the documents you want to copy, specify how many copies you want in the field next to the 'Copy' button.  Then, select 'Copy' from the bottom right-hand side of the screen.  
    
6. You will be charged for the pages you print out via PaperCut.
    
7. Log out when you are finished.
    

If you have any questions or concerns, feel free to visit the Purdue IT Learning Spaces Representatives at HIKS, HSSE, or WALC.

Still need help?  Click the 'Purdue IT Request' button to start a ticket.