How do I give delegate access in Microsoft Outlook?


Similar to having an assistant that helps you manage your incoming paper mail, another person, known as a delegate, can receive and respond to email messages and meeting requests and responses on your behalf. You can also grant the delegate additional permissions to read, create, or change items in your Microsoft Exchange Server mailbox.


To give delegate access in Microsoft Outlook, follow the below instructions.

  1. Click on the 'File' tab.
  2. Select the 'Account Settings' button.
  3. Under the drop-down menu, select 'Delegate Access.'
  4. After selecting 'Delegate Access,' the 'Delegates' box will appear. Select 'Add.'
    NOTE: On this screen, you can also remove access by selecting a user already listed, and then clicking 'Remove.'
  5. Select the user you want to give delegate access to.
  6. Click the 'Add' button.
  7. Click 'OK.'
  8. Under the 'Delegate Permissions' screen, select the 'Calendar' drop-down menu, select 'Editor (can read, create, and modify items).'
  9. Once you have set the delegate rights for the user, click 'OK.'
    NOTE: You will need to do this for each individual you want to have delegate rights to any of your Outlook folders. If anyone wants you to have delegate rights to any of their Outlook folders, they will need to assign the access.

For more information, see Microsoft's support "Allow someone else to manage your mail and calendar"

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Article ID: 493
Thu 9/7/23 10:29 AM
Thu 9/7/23 10:30 AM

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