Purdue Fort Wayne- Employee computer account lifecycle

Overview

The Employee Computer Account Lifecycle process involves creating and managing accounts for new employees, granting appropriate access, and revoking privileges when needed. 

Instructions

If you need more comprehension of how Employee Computer Account Lifestyle works, follow these procedures:

  1. Purpose of Process:
    • Quickly and efficiently create accounts for new employees.
    • Protect university data by granting appropriate access and revoking it when needed.
  2. Audience:
    • All Deans, Directors, Chairs, Department Heads, Supervisors, and Employees need to be aware of this process.
    • It affects all employees, including faculty, staff, and student employees.
  3. Definitions:
    • Affiliation: Specific relationship to the university (e.g., student, staff, faculty, retiree).
    • Privilege: Access to IT resources based on university affiliation (e.g., Student Information System, shared network storage, email).
  4. Account Creation Process:
    • Employee affiliation is established during hiring and entry into Purdue’s HR system.
    • Authorized personnel request an account using the IT Services Employee Account Creation form.
    • IT Services create a computer account, initially assigning base privileges.
    • Additional privileges can be added upon the hiring department’s request.
    • IT Services distribute the account to the individual.
  5. Account Removal Process:
    • Supervisors and authorized personnel handle HR processes for status changes.
    • Human Resources notifies IT Services of employee status changes.
    • IT Services remove relevant privileges.
    • If an individual no longer has university affiliation, the account is deleted (with a grace period for Limited Term Lecturers).
    • Expedited or delayed deletion requires authorization from specific individuals.

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Business Intelligence Request
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