How to Add Users to Calendars Using Exchange Admin Center

Overview

Note: This article is for users who have administration rights in Exchange. If your wanting to share your personal Outlook calendar, see "How to Share an Outlook calendar with other people"

Adding users to calendars using Exchange Admin Center is a common task for Exchange administrators. This task is important because it allows users to share their calendars with others, which can help with scheduling and collaboration. There are several ways to add users to calendars in Exchange, including using the Exchange Admin Center, Outlook, and PowerShell. The process typically involves selecting the calendar to share, adding the users or groups who will have access to the calendar, and setting permissions for each user or group. It is important to note that the steps for adding users to calendars may vary depending on the version of Exchange being used and the specific configuration of the Exchange environment.

Instructions

This is done from https://admin.exchange.microsoft.com/#/groups using your XXXouadmin@purdue.edu account.

1. Navigate to Recipients > Resources 
    

2. Search for Calendar/Resource/Room name 
    
    
3. Click on Calendar 

4. Select Booking 
    
5. Then click on Manage Delegate Settings 

6. If it looks like the below image, then ‘everyone’ already has access and no changes need to be made (about 90% will be like this) 

7. ***Select delegates option is for like if only 1 person should have access to a calendar. 

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