Purdue Fort Wayne- Deleting an employee computer account

Overview

The statement outlines the best practices for handling departing employee accounts.

Instructions

Here are the key points to delete employee accounts:

1. Retrieve Files and Email: Before an employee leaves, work with them to retrieve files and email from their account.
2. HR Paperwork: Departments must complete appropriate Human Resources paperwork, including a Personnel Action Form.
3. Automatic Account Removal: Employee access will be automatically removed based on HR notification. If the individual has no other affiliation with the organization, the account will be deleted.
4. Authorization for Account Deletion: Expedited or delayed account deletion requires authorization from specific individuals, such as the Director of Human Resources or campus administrators.
5. Access to Data: Access to account data after an employee leaves also requires written authorization from the listed individuals.

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