The document is a guide on how to use Listserv, a tool that enables users to create and manage email lists at PFW. It covers various topics such as logging in, setting passwords, configuring lists, adding owners, moderators, and editors, performing bulk operations, and setting notification and review options.
Adding a Bulk of Subscribers to Listserv
Note: Bulk Operations have been moved to the Subscriber Reports page next to the "Add Subscriber:" field label. Bulk Operations must be performed using a .txt (text) file.
On Windows, open a text file by opening the Start Menu > searching for Notepad > clicking Notepad.
You may also use any other Text Editor like Notepad++, Sublime Text, or Atom.
Enter the e-mail address and full name of one person per line, for example: reynss03@pfw.edu Sally Reynolds
Note: Full names are not required, but they are helpful to locate a specific person later. Be sure to press Enter after each person to put them one per line.
Alternatively, if you have a list of e-mail addresses from a query you can copy and paste them without retyping.
In your Excel file, make sure you have your columns in this order: e-mail address, first name and last name
Copy the data from those three columns (do not copy the column headers, just the actual data).
Paste the data into the notepad file you opened in step one.
There will be tabs between the e-mail address, first name and last name but this will not cause any problems. Leave as is.
Be sure to do a "Save As" in Excel to save it as a text (txt) file.
Save the file to a location you will be able to find in just a moment. Name the file something like listNameAdditions.txt.
Log into Listerv at https://listserv.pfw.edu.
Click Subscriber Reports from the menu on the left.
Choose your list from the Select List: drop-down menu at the top of the screen.
Click Bulk Operations next to Add Subscriber: in the main pane.
Click the Choose File button to select your input file.
This is the file you just made containing the addresses and names of your subscribers.
Verify that Add the imported addresses to the list is selected.
Click Import.
The address or addresses will be added.
Note: You'll see a status message at the top of the Bulk Operations window that will let you know if there were any problems.
For example, the following is the result of a single successful addition:
ADD: no error, one recipient added, no entry changed, no duplicate, none forwarded.